Maintaining Staff Pages

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This article is a stub. A longer, more in depth article will be added at a later time.

Most Tower Roles, or jobs on the site, change occasionally, either on rotation, or when the incumbent steps down. Whenever there's a change in who holds a Tower Role, several pages must be updated.

This page will cover what must be changed in general and what must be changed for specific roles.

In General

For each change the following must be done:

  • The Who's Who page of the member leaving a position should be updated.
  1. The name of the role should be moved from the Current heading to the Previous heading on the member's Who's Who page, and you should add the date of the last day they served in that role.
  2. The role removed from the member's Tower title if it's in the info box (this is the box on the upper right side of the member's Who's Who page).
  3. The member should be taken out of whatever categories they are no longer part of (for example, if they are no longer part of the Department of Technology, then [[Category:Department of Technology]] should be removed from the bottom of their Who's Who page).
  • The Who's Who page of the member(s) joining a position should be updated.
  1. The role should be added to the member's Current heading with a start date. Use the role's template or link where possible. All current roles should already have their own page.
  2. The role should be added to their Tower title in their info box (this is the box on the upper right side of the member's Who's Who page). If the member already has a title, the highest ranking position should be used (i.e. Executive before Administrator, Administrator before Staff). If positions are at the same level, the most senior role should be used.
  3. They should be added to whatever categories they are now a part of.
  • The Staff pages should be updated:
  1. Current Positions
  2. Administrative and Staff Positions in 2020
  3. The Departmental page - Department of XYZ (Positions) should be updated, e.g., Department of Administration (Positions)
  4. The page for the role should be updated. For example, see Survey Project Manager. The previous member(s) to serve in that position should be moved to the Previous section with an end date, and the new member(s) should be added to the Current section with a start date.

For specific roles

Ajah and Company positions

Head of Ajahs and Company Commanders

Head of Ajahs and Company Commanders generally rotate every 18 months, though this schedule is sometimes disrupted on an individual basis.

Becoming a Head of Ajah or Company Commander

When a person becomes a Head of Ajah or Company Commander, there are several pages to update:

  • The person's actual profile page:
    • Under "Tower Involvement: Current" add *{{head}} of the {{green2}}: Start Date - present, inserting {{head}} or {{CC}}, the person's appropriate group affiliation template, and the date they started serving (Example: "January 1, 2013 - present").
  • In the member information template (the box in the upper right side of their Who's Who page), under "TowerTitle" insert {{hoa}} or {{CC}}, as appropriate.
    • Add the category [[Category:Current Membership|A]] to the bottom of their profile.
    • Add the category [[Category:Current Administrators]] to the bottom of their profile.
  • Add the person's name to the Head of Ajah (TarValon.Net) or Company Commander page with the appropriate date and under their group affiliation heading.
  • Add the person's name to Current Positions: Community Groups under their appropriate group affiliation.
  • Update the name of the Ajah Head or Company Commander in question on the Ajahs and Companies page.
  • Go to the Administrative and Staff Positions category and click on the appropriate list (for example, if the person served in 2020, then click on Administrative and Staff Positions in 2020). Then list them under Community Groups.
  • Go to Admin Positions (Time Served). Add the person's name (if it's not already there) and fill in the rest of their row of the table as appropriate. If you do not feel comfortable editing a wiki table, then email the Director of Research and Records and the Tower Historians and tell them what information needs to be updated. Then one of them will update the table.
Finishing service as a Head of Ajah or Company Commander

When a person finishes their term as a Head of Ajah or Company Commander or steps down from that position, there are several pages to update:

Hearts and Honour Guards

Hearts and Honour Guards generally rotate every 6 months with the changing of the Hall, though this depends on the policies of each Ajah or Company.

Becoming a Heart or Honour Guard

When a person becomes a Heart or Honour Guard, there are several pages to update:

  • The person's actual profile page:
    • In the member information template (the box in the upper right side of their Who's Who page), under "TowerTitle" insert {{heart}} or {{HG}}, as appropriate.
    • Under "Tower Involvement: Current" add *{{heart}} of the {{green2}}:, inserting {{heart}} or {{HG}}, the person's appropriate group affiliation template, and the date they started serving (Example: "Heart of the Green Ajah: January 1, 2013 - present").
    • Add the category [[Category:Current Membership]] to the bottom of their profile.
    • Add the category [[Category:Current Staff]] to the bottom of their profile.
  • Add the person's name to the Heart or Honor Guards page with the appropriate date and under their group affiliation heading.
  • Add the person's name to Current Positions: Community Groups under their appropriate group affiliation.
  • Go to the Administrative and Staff Positions category and click on the appropriate list (for example, if the person served in 2020, then click on Administrative and Staff Positions in 2020). Then list them under Community Groups.
  • Go to Staff Positions (Time Served). Add the person's name (if it's not already there) and fill in the rest of their row of the table as appropriate. If you do not feel comfortable editing a wiki table, then email the Director of Research and Records and the Tower Historians and tell them what information needs to be updated. Then one of them will update the table.
Finishing service as a Heart or Honour Guard

When a person finishes their term as a Heart or Honour Guard or steps down from that position, there are several pages to update:

  • The person's actual profile page:
    • Move *{{heart}} of the {{green2}}: Spring 2013 or the equivalent line from "Tower Involvement: Current" to "Tower Involvement: Previous"
    • If the person has served several terms as a Heart or Honour Guard, then create a bulleted list of the dates that they served. Here's an example.
  • In the member information template (the box in the upper right side of their Who's Who page), under "TowerTitle" remove {{heart}} or {{HG}}, as appropriate.
    • Remove the category [[Category:Current Membership]] from the bottom of their profile (unless they are continuing to serve in another Department of Membership position).
    • Remove the category [[Category:Current Staff]] from the bottom of their profile (unless they are currently serving in another staff position).
  • Remove the person's name from Current Positions: Community Groups.
  • Enter the end date of their service as a Heart or Honour Guard on the Heart or Honor Guards page.
  • Go to the Administrative and Staff Positions category and click on the appropriate list (for example, if the person served in 2020, then click on Administrative and Staff Positions in 2020). Then add the end date of their service as a Heart or Honour Guard.
  • Go to Staff Positions (Time Served). Go to the person's row and change "Current" from "Yes" to "No." If you do not feel comfortable editing a wiki table, then email the Director of Research and Records and the Tower Historians and tell them what information needs to be updated. Then one of them will update the table.

Sitters and Warder Councillors

Sitters and Warder Councillors rotate every 6 months. There are two terms each year: Spring and Fall (insert the appropriate year). Spring term runs from April 1 to September 30, and Fall term runs from October 1 to March 31. If a person serves several consecutive terms (for example, from April 1, 2009 to September 30, 2010), you would list three dates for their service: Spring 2009, Fall 2009, and Spring 2010.

Becoming a Sitter or Warder Councillor

When a person becomes a Sitter or Warder Councillor, there are several pages to update:

  • The person's actual profile page:
    • Under "Tower Involvement: Current" add *{{sitter}} for the {{green2}}: {{spring18hall}}, inserting {{sitter}} or {{wc}}, the person's appropriate group affiliation template and the appropriate template for the Hall term they're serving.
  • In the member information template (the box in the upper right side of their Who's Who page), under "TowerTitle" insert {{sitter}} or {{wc}}, as appropriate.
    • Add the category [[Category:Current Hall]] to the bottom of their profile.
    • Add the category [[Category:Current Staff]] to the bottom of their profile.
  • Add the person's name at Hall of Sitters and Warder Council under the appropriate term and group affiliation. If the term's heading hasn't been created yet, create it.
  • Add the person's name to Current Positions: Hall of the Tower under their appropriate group affiliation
  • Go to the Administrative and Staff Positions category and click on the appropriate list (for example, if the person served in the Hall in 2020, then click on Administrative and Staff Positions in 2020). Then list them under Hall of the Tower.
  • Go to Hall of Sitters and Warder Council (Time Served). Add the person's name (if it's not already there) and fill in the rest of their row of the table as appropriate. If you do not feel comfortable editing a wiki table, then email the Director of Research and Records and the Tower Historians and tell them what information needs to be updated. Then one of them will update the table.
Finishing service as a Sitter or Warder Councillor

When a person finishes their term as a Sitter or Warder Councillor or steps down from that position, there are several pages to update:

  • The person's actual profile page:
    • Move *{{sitter}} for the {{green2}}: Spring 2013 or the equivalent line from "Tower Involvement: Current" to "Tower Involvement: Previous"
    • If the person has served several terms as a Sitter or Warder Councillor, then create a bulleted list of when they served. Here's an example. If the person served a partial term then list the specific dates they served.
  • In the member information template (the box in the upper right side of their Who's Who page), under "TowerTitle" remove {{sitter}} or {{wc}}, as appropriate.
    • Remove the category [[Category:Current Hall]] from the bottom of their profile.
    • Remove the category [[Category:Current Staff]] from the bottom of their profile (unless they are currently serving in another staff position).
  • Remove the person's name from Current Positions: Hall of the Tower.
  • Go to Hall of Sitters and Warder Council (Time Served). Go to the person's row and change "Current" from "Yes" to "No." If you do not feel comfortable editing a wiki table, then email the Director of Research and Records and the Tower Historians and tell them what information needs to be updated. Then one of them will update the table.

Forum Moderators

Many of our members volunteer their time to moderate public forums. Here's how to update the library when someone begins or finishes a term as a Moderator.

Templates for various forums

When you update a member's page to show they're a moderator, you need to specify which forum they're moderating. Here's a list of templates we have for each forum name.

Becoming a Moderator

When a person becomes a Moderator there are several pages to update.

  • The person's actual profile page:
    • Under "Tower Involvement: Current" add *{{CE}} {{mod}}: Begin date - present, inserting the appropriate forum template.
  • In the member information template (the box in the upper right side of their Who's Who page), under "TowerTitle" insert {{mod}}.
    • Add the category [[Category:Current Moderators and Operators]] to the bottom of their profile.
    • Add the category [[Category:Current Staff]] to the bottom of their profile.
  • Add the person's name to the Forum Moderators page with the appropriate date and under their forum's heading.
  • Add the person's name to Current Positions: Department of Moderators under their forum's heading.
  • Go to the Administrative and Staff Positions category and click on the appropriate list (for example, if the person served in 2020, then click on Administrative and Staff Positions in 2020). Then list them under Forum Moderators.

Finishing service as a Moderator

When a person finishes their term as a Moderator or steps down from their position, there are several pages to update.

  • The person's actual profile page:
    • Move *{{CE}} {{mod}}: Begin date - present or the equivalent line from "Tower Involvement: Current" to "Tower Involvement: Previous"
  • In the member information template (the box in the upper right side of their Who's Who page), under "TowerTitle" remove {{mod}}.
    • If the person has served several terms as a Moderator, then create a bulleted list of the dates that they served. Here's an example.
    • Remove the category [[Category:Current Moderators and Operators]] from the bottom of their profile (unless they are continuing to serve in another Department of Moderators position).
    • Remove the category [[Category:Current Staff]] from the bottom of their profile (unless they are currently serving in another staff position).
  • Remove the person's name to Current Positions: Department of Moderators under their forum's heading.
  • Go to the Administrative and Staff Positions category and click on the appropriate list (for example, if the person served in 2020, then click on Administrative and Staff Positions in 2020). Then add the end date of their service as a Moderator.
  • Go to Staff Positions (Time Served). Go to the person's row and change "Current" from "Yes" to "No." If you do not feel comfortable editing a wiki table, then email the Director of Research and Records and the Tower Historians and tell them what information needs to be updated. Then one of them will update the table.